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Ministry of Justice
National Trade Register Office

March 22, 2023


Documents required for registration in the trade register of the amendments regarding the change of the object of activity (completion, extension, restatement, identification of the main field and activity, change of the main field and activity)

Information note on the processing of personal data

  1. Application for registration (original) - application form;
  2. Amending document of the Articles of Association (General Assembly decision of partners/shareholders, sole shareholder’s decision, Board of directors’ decision, the Directorate’s decision or the addendum of the Articles of Association, the decision of the members of EIG, EEIG with registered office in Romania), (original) - details;
  3. In case of changing the object of activity of the autonomous administrations, cooperative companies and credit cooperative organizations, the following documents shall be submitted (as appropriate):
    • Board of directors’ decision approved by the competent ministry for the autonomous administrations of national interest and by the local public administration authority for the autonomous administrations of local interest (original);
    • Statutory body decision for the cooperative companies (original);
    • General Assembly decision of the cooperative members or the modifying addendum checked by the competent bodies, in compliance with the law;
  4. Updated Articles of Association - details;
  5. As appropriate:
    • Statement Form of own responsibility (original), signed by the partners or administrators, attesting, as appropriate, that:
      • the legal person shall not carry out any of the stated activities at the space of the registered or secondary office/s, for a period of maximum 3 years (model 3 – item 6, Footnote ) – original;
      • the legal person complies with the operating requirements provided for by the specific legislation in the field of food safety and sanitary-veterinary protection, environment protection and labor protection for the activities set out in the statement form (model 3 - original);
    • certificate of incorporation (original) - details;
    • certificates of status issued based on the statement-forms on own responsibility for the authorisation of operation;
    • prior endorsements provided for by special laws (copy) - details;
    • (special) power of attorney (in authenticated form) or delegation for the persons appointed to fulfill the legal formalities (original).
  6. Evidences of payment of legal charges - details:


  • All the activities carried out at the registered/secondary office shall be submitted in the statement form – model 3, including the ones authorized in compliance with the statement form – model 2.
  • Settlement of the application lies with the director of the trade register office attached to the law court and/or the appointed person or persons who may dispose submission of proving documents other than the ones already specified.
  • Assistance departments of the trade register offices attached to law courts may draw up documents, grant a definite date or provide for guidance for properly filling out the application for registration, against payment of a fee.
  • The manuscript page of the documents submitted for publication in the Official Gazette of Romania represents 2000 signs, including the spaces. The documents submitted for publication in the Official Gazette of Romania shall have a legible content, 1.5 line spacing and font Times New Roman 12, without any deletions or additions that are not typed, which make incomprehensible their text. Model
  • Forms are available at the trade register offices.
  • The application for registration, the documents provided for by law, filed and numbered, shall be submitted by the applicant directly at the trade register office attached to the law court, by post, with declared-value letter and notice of receipt or by electronic means. The application sent in electronic form, through the online services portal or through the electronic mail, shall have the qualified electronic signature incorporated, attached or logically associated. If the documents are sent by post, the applicant's identity document shall be attached, as a handwritten photocopy  certified by the owner regarding the conformity with the original.



This leaflet is intended to serve as a general guide to professionals regarding their obligations and the legal formalities that need to be fulfilled in order to register in the trade register.

AMENDMENTS - Legal Persons
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