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Ministry of Justice
National Trade Register Office

July 20, 2024



Registration of the data from the declaration on the beneficial owner

Information note regarding the processing of personal data


  1. Application for registration (original) – application form
  2. Declaration on the beneficial owner of the legal person (original) - detailsapplication form
  3. Identity document of the applicant (the legal representative of the legal person or its empowered person) – (copy);
  4. Where appropriate, the (special) power of attorney (in authenticated form) or delegation for the persons appointed to fulfill the legal formalities (original).


IMPORTANT: the object of the application for registration may be only the submission of the declaration on the beneficial owner of the legal person or, as appropriate, of other amendments, pursuant to the law, which are registered in the trade register.



  • The declaration on the beneficial owner of the legal person may be given in front of the representative of the trade register office or it may be submitted personally or by a representative, having a definite date given by the notary public or attested by a lawyer.
  • Settlement of the application lies with the director of the trade register office attached to the law court and/or the appointed person or persons who may dispose submission of proving documents other than the ones already specified.
  • Forms are available at the trade register offices.
  • The application for registration, the documents provided for by law, filed and numbered, shall be submitted by the applicant directly at the trade register office attached to the law court, by post, with declared-value letter and notice of receipt or by electronic means. The application sent in electronic form, through the online services portal or through the electronic mail, shall have the qualified electronic signature incorporated, attached or logically associated. If the documents are sent by post, the applicant's identity document shall be attached, as a handwritten photocopy certified by the owner regarding the conformity with the original.

This leaflet is intended to serve as a general guide to professionals regarding their obligations and the legal formalities that need to be fulfilled in order to register in the Register of Beneficial Owners.

AMENDMENTS - Legal Persons
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