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Ministry of Justice
National Trade Register Office

March 22, 2023


Documents required for registration in the trade register of the amendments regarding the statement forms of own responsibility (model 3)

Information note on the processing of personal data

  1. Application for registration (original) - application form;
  2. Statement Form of own responsibility - model 3 signed by the partners or administrators (original);
  3. As appropriate:
    • the endorsement regarding the change of the destination of the collective buildings with residential regime, provided for by the Law no. 196/2018 (filled in on application form, original), in the situation when it is desired to start the activity at the registered office previously declared without activity;
    • if no activity is carried out at the registered office, residential building, the administrator/administrators of the company shall submit a statement on their own responsibility (details), attesting the fact that no activity is carried out at the registered office, in this case not the formalities provided for by art. 40 paragraph (1) of Law no. 196/2018 on the establishment, organization and operation of owners' associations, as subsequently amended and supplemented;
    • special power of attorney (in authentic form), advocacy or delegation for the persons designated to fulfil the legal formalities (original).


  • All the activities carried out at the registered/secondary office shall be submitted in the statement form – model 3, including the ones authorized in compliance with the statement form – model 2.
  • Settlement of the application lies with the director of the trade register office attached to the law court and/or the appointed person or persons who may dispose submission of proving documents other than the ones already specified.
  • Assistance departments of the trade register offices attached to law courts may draw up documents, grant a definite date or provide for guidance for properly filling out the application for registration, against payment of a fee.
  • The manuscript page of the documents submitted for publication in the Official Gazette of Romania represents 2000 signs, including the spaces. The documents submitted for publication in the Official Gazette of Romania shall have a legible content, 1.5 line spacing and font Times New Roman 12, without any deletions or additions that are not typed, which make incomprehensible their text. Model
  • Forms are available at the trade register offices.
  • The application for registration, the documents provided for by law, filed and numbered, shall be submitted by the applicant directly at the trade register office attached to the law court, by post, with declared-value letter and notice of receipt or by electronic means. The application sent in electronic form, through the online services portal or through the electronic mail, shall have the qualified electronic signature incorporated, attached or logically associated. If the documents are sent by post, the applicant's identity document shall be attached, as a handwritten photocopy  certified by the owner regarding the conformity with the original.



This leaflet is intended to serve as a general guide to professionals regarding their obligations and the legal formalities that need to be fulfilled in order to register in the trade register.

AMENDMENTS - Legal Persons
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