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Ministry of Justice
National Trade Register Office

June 21, 2024


Documents required for submission of the shares issue prospectus regarding the setting up of a public limited company by public subscription

Information note on the processing of personal data

  1. Application for filing and/or reference documents (original) - form;
  2. The Issue Prospectus of shares in authenticated form (original and copy) - details;
  3. If applicable:
    • prior notices provided for by special laws (copy) - details;
    • (special) power of attorney (in authenticated form) or delegation for the persons appointed to fulfill the legal formalities (original);
  4. Proof of legal fee(s) payment - details;


  • Pursuant to art.212 of Law no. 31/1990, as republished, the documents listed in items 1-3 shall also be submitted in the event of increasing the share capital of the public limited company by public subscription.
  • The decision regarding this trade register application is made by the director of the trade register office attached to the law court and/or his/her appointees, who may also request additional documents/details, if deemed necessary, before making a final decision.
  • Assistance departments at the trade register offices attached to law courts may draft documents, obtain authentication or, where applicable, grant a definite date or provide guidance to properly filling out the registration application. (these are feebased services).
  • The application for registration, the documents provided for by law, filed and numbered, shall be submitted by the applicant directly at the trade register office attached to the law court, by post, with declared-value letter and notice of receipt or by electronic means. The application sent in electronic form, through the online services portal or through the electronic mail, shall have the qualified electronic signature incorporated, attached or logically associated. If the documents are sent by post, the applicant's identity document shall be attached, as a handwritten photocopy  certified by the owner regarding the conformity with the original.
  • Forms are available at the trade register offices attached to the law courts.



This leaflet is intended as a general guide to professionals regarding their obligations and the legal formalities that need to be fulfilled in order to register in the trade register.

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